A better property management experience starts inside your operation
PropertyAssistAI gives your team one connected place to respond, coordinate work and keep owners informed. Fewer handoffs mean clearer answers, faster action and a service experience clients remember.
Condominiums · Townhouses · Condo-Townhouse · Mixed-Use · Rentals · Commercial · Pre-Construction · New Builds
13
purpose-built platform roles
plus property-level access scoping
$0
per-token provider fees for local AI
runs on infrastructure you operate
Human
confirmation before AI-assisted action
review replies and proposed record changes
24/7
visibility into important deadlines
inspections, studies, AGMs and filings
Give managers the context to answer with confidence, vendors the information to act quickly and boards the visibility they expect.
Draft replies, build packages and organize routine work faster so managers can focus on clients, buildings and decisions that need their judgment.
Bring urgent messages to the surface, assign the next step and keep clear updates moving before a small issue becomes a board level concern.
Work, invoices, incidents, documents and approvals stay connected to the building, ready for daily management, owner questions and board review.
Guided checklists, compliance packs and ready to use templates help new and experienced managers deliver the same professional standard.
Service people can feel
The message, the reviewed response and the follow-up tasks stay connected. When a resident submits a maintenance request, a manager can convert it into a tracked work order.
The Outlook message appears in the connected inbox with its sender, subject and original content intact.
The platform prepares a classification, urgency, risk flags, a summary, an editable reply and suggested follow-up tasks.
The manager edits and approves the draft, then sends it through the connected Outlook mailbox.
Suggested tasks can be created together, and a portal maintenance request can be converted into a work order when field work is required.
Protected actions use role and property permissions. The manager reviews outbound replies and suggested record changes before confirming them.
On site · iPad
Work orders, preventive schedules, inspections and vendor assignments, carried through the building on a tablet and saved to the shared record.
At the desk · desktop
Budget vs. actual with an AI-written variance story, arrears aging, approval chains and QuickBooks sync, every number board-ready.
Everywhere · the copilot
Grounded in your own data, routed to the providers you choose, or private local models, with budget caps and a human approving every action.
In every pocket · mobile
Residents, boards and vendors use scoped portals from any device. Field staff can install the web app and reopen My Day or an inspection checklist they have already viewed when offline.
Total control over your data
PropertyAssistAI supports self-hosted AI endpoints and public providers under your own keys. Platform admins configure the available providers and models per company. A workflow routed to a self-hosted endpoint is processed on the infrastructure you control.
Route a workflow to Ollama or another self-hosted, OpenAI-compatible endpoint. Those prompts are processed on the infrastructure you configure instead of being sent to a public AI provider.
Self-hosted models do not add a provider charge per request. Available throughput depends on the server, memory and GPU capacity you operate.
Connect OpenAI, Google Gemini, Anthropic Claude or another supported provider with your own keys, then set provider and model policy per company.
AI analytics record provider, model, latency and estimated cost, with comparison reporting for self-hosted calls.
Representative AI analytics with illustrative usage and comparison data.
Fits your stack
Connect delegated Microsoft 365 mail and calendar, push approved invoices to QuickBooks Online, accept Stripe payments, configure transactional email and choose the AI providers available to each company.
Email & calendar
Accounting & payments
Messaging
AI providers
Gradient chips are new in the latest releases, governance, community, portals, public API and more.
The views a manager lives in from morning coffee to lock-up.
Tasks to closed work orders without a spreadsheet in between.
The lobby, the party room, and the neighbour disputes.
Board-ready, audit-ready, Condominium Act-aware.
From fee ledger to board-night variance story.
One announcement, every channel, with a clear delivery trail.
Self-serve for everyone who isn't staff.
Your keys, your budget, your rules, humans approve everything.
Multi-tenant, secure, and yours to run.
Clients see progress, teams see context and leadership sees the service standards being delivered across the portfolio.
See portfolio health, service risks and accountable progress across every building, with the control to grow without losing sight of the details.
Compare performance, spot a building that needs support early and bring a consistent operating standard to every team.
Manage communication, work, documents and compliance from one focused queue, with help on the routine work that can consume a day.
Keep budgets, arrears, invoices, variances and approvals organized so every number is ready when leadership or the board needs it.
Role based access, approvals and complete records help your team protect the information clients trust you to manage.
Each company is isolated and every person sees only the buildings, residents and financial information assigned to their role.
Track the inspections, reserve studies, AGMs and filings each building owes, with clear deadlines and supporting records in one place.
Approvals, communications, document updates, access changes and package generation are logged for the questions boards and auditors will ask.
Use multi factor authentication, encrypted secrets, role and property access controls, plus API tokens managed inside the platform.
Configure log retention, export company records when needed and keep access decisions visible for review.
AI can prepare, summarize and propose. Your people confirm outbound communication and suggested record changes.
In plain terms
PropertyAssistAI is an operating platform for property management companies. It brings resident and vendor communication, work orders, budgets, compliance, documents, board packages, AGMs, status certificates and role based portals into one connected system.
The difference is practical. AI helps your team triage, draft, summarize and prepare, while a person approves every important action. You choose private local models, public models under your own keys or the combination that matches your client and data policies.
It supports condominium, townhouse, mixed use, rental, commercial, pre construction and new build portfolios, with jurisdiction aware compliance packs for Ontario condominiums.
An AI-powered operations platform for property management companies: email triage, tasks and work orders, financials, compliance, documents, board packages and resident/vendor/board portals in one secure, multi-company system.
No. AI prepares drafts and suggested actions. A permitted user reviews and confirms an outbound reply or a proposed task or work order before it is created.
Yes. Platform admins can configure self-hosted and public providers, then set provider and model policy per company. A workflow routed to a self-hosted endpoint is processed on the infrastructure you configure.
Condominium, townhouse, condo-townhouse, mixed-use, rental, commercial, pre-construction and new-build portfolios, with jurisdiction-aware compliance packs (e.g. Ontario condominium requirements).
Most companies are live within weeks: properties and units first, then contacts and financial imports (CSV/XLSX), then mailbox connections. Bulk import tools and a guided setup checklist are built in.
Strict tenant isolation per company, role- and property-scoped access, first-party MFA, AES-256-GCM encrypted secrets, configurable retention, full data export and exportable audit records for important financial approvals, AI activity and document changes.
See the platform your team can use to create faster answers, clearer updates and clients who feel looked after.